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Board Room

Keep the board pack and supporting files together.

Prepare meeting material in your existing tools, organise the pack and supporting papers in Dossira, and invite the participants who need access.

For company boards, committees, family offices and professional administrators.

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Board-pack distribution

One room for the meeting

A Board Room gives one meeting a defined set of registered members and selected recipient shares, with the prepared pack and supporting files in one context. It avoids distributing successive attachments and asking participants to reconstruct the intended pack themselves.

Suggested workflow

A suggested Board Room workflow

Use Dossira for board-file distribution while notifications, acknowledgements, decisions and formal records remain in the organisation’s established governance process.

  1. 1

    Choose the meeting

    Start with Board Room when the main job is to prepare and distribute material for one meeting or pack cycle.

  2. 2

    Add prepared material

    Upload the prepared pack and supporting files in the folder structure your organisation wants participants to use.

  3. 3

    Set up access

    Use registered organisation members or selected external shares for participants who need files.

  4. 4

    Share the prepared pack

    Create the appropriate share when material is ready, then communicate availability through the organisation’s usual channel.

  5. 5

    Communicate changes

    Upload clearly named replacement material and notify participants through the organisation’s normal communication channel.

  6. 6

    Adjust shares after distribution

    Use expiry, revocation or reissue on external shares when access should change.

  7. 7

    Take available files with you

    Download the files available to you after the meeting.

What the board sees

Prepared board material

Use a clear filename or Current folder to make the intended pack easy for participants to find.

Meeting documents in context

Keep the pack, supporting papers and prior material together in a folder structure chosen for the meeting.

Members and selected recipients

Invite registered organisation members or share selected files with a named external recipient.

Files after the meeting

Participants can download files available to them when the meeting or pack cycle moves on.

Meeting starting points

Example Board Room templates

  • Regular board meeting
  • Extraordinary board meeting
  • Investment committee
  • Credit committee
  • Advisory board

Current product scope

What Dossira does today

A compact view of the file and access workflows a Board Room supports.

Included today

  • Rooms, folders and files

    Accepted members can organise folders and upload, preview, download or share prepared files when their assigned room role exposes those actions.

  • Registered members

    Organisation members work inside a room according to their technical role. Pending account invitations are not the same as accepted room membership.

  • Named recipient shares

    External recipients can open selected shares through confirmed-email PIN verification, or through an explicitly created link where that broader model is appropriate.

  • Expiry and revocation

    External shares can expire, be revoked or be reissued. Revocation prevents later access through that share but cannot retrieve an already downloaded copy.

  • Optional file-payload E2EE

    Supported enrolled-member flows can use optional file-payload E2EE. Filenames, folder metadata and current guest-sharing flows are outside that boundary.

Not included today

  • Collaborative document editing

    Drafting and real-time co-authoring stay in your document tools.

  • Guest uploads or guest passkeys

    External recipient access is for opening shared files, not for guest uploads, guest membership or passkey enrolment.

  • Version history and authoritative version state

    Dossira retains limited resource/version creator and timestamp provenance, but it does not provide a complete customer-facing version-history workflow or authoritative-version state.

  • Comments, approvals and decisions

    Customer-facing comments, acknowledgements, approvals and decisions are not implemented as Dossira workflow events.

  • Complete customer-facing activity ledger

    Dossira retains limited resource/version creator and timestamp provenance and share-management records. It does not provide a complete customer activity ledger or export.

  • Room sealing and closing export

    A room sealing lifecycle and complete close-and-export package are not implemented.

  • Board-pack release state

    Dossira does not provide a formal board-pack release or publication state.

  • Board-specific roles

    Chair, Director, Secretary and Observer roles are not implemented as board-specific permission profiles.

  • Granular agenda-section permissions

    Registered-member folder, agenda-section or per-document permissions are not implemented.

Questions boards and administrators ask

Is one Board Room one meeting or one permanent board?
The suggested model is one room for one meeting or pack cycle. Dossira does not provide a permanent board hierarchy or enforce a Board Room setup, so your organisation should define and document the operating convention it uses.
Can we create the next meeting from the previous one?
Not through a built-in duplicate-meeting or recurring-board template workflow. Create the next room or folder structure according to your organisation’s operating convention.
Can selected documents be limited to selected members?
Granular agenda-section or per-document permissions for registered members are not implemented. For an external recipient who should receive only a subset, create a separate deliberate share for that subset and use confirmed-email access where it should be tied to a named address.
Can directors acknowledge the current pack?
No. Dossira does not record board-pack acknowledgements or prove which file version a director considered. Use your organisation’s established acknowledgement process.
Can decisions be recorded?
No. Customer-facing comments, decisions and approval records are not implemented. Keep minutes, resolutions and statutory records in the systems approved by your organisation.
Can the meeting record be exported?
Not as a complete meeting record. Users can download files available to them, but a room-closing state and an export containing activity, acknowledgements or decisions are not implemented.
Is Dossira a complete board-management suite?
No. Dossira supports file organisation and selected sharing. It does not provide automated minutes, action registers, board assessments, signatures, offline board applications or every statutory workflow.

Continue from fit to setup

How Dossira works

See the shared room lifecycle and how files, members and recipients fit together.

See how Dossira works

Board Pack Lifecycle article

See a practical pack-distribution workflow without turning Dossira into the governance record.

Open the Board Pack Lifecycle guide

Governance Roles article

Understand member access, external shares and the current limits of board-specific permissions.

Open the Governance Roles guide

Pricing

Review the shared subscription model for one product and every room type.

Review pricing

Data hosting and trust

Read the exact hosting locations and infrastructure statement.

Review hosting and trust

Open an account for a Board Room.

Start with the kind of meeting material your organisation prepares.

Open an account